WICKED WOODS VENDOR APPLICATION

Apply today to nourish and replenish our Wicked Woodlanders grumbling bellies with your tasty eats and treats. We are looking for all different savory flavours!

Also looking for unique merchants to display their exclusive merchandise. Looking for all kinds of various products to fulfill our exotic festival market needs.  

Important Vending Information to be previewed and accepted before Applying. By applying, it is understood you have read and accepted the following terms. 

FEES:

  • Food Vendor fees are $650. This includes 1 admission respective and 2 employees. Any additional staff passes that are required are at a discounted price of $100 per person (plus taxes). Food vendors receive the option to purchase up to eight discounted passes. Any additional staff passes can be purchased as regular admission tickets through our website. 

  • Merchandise Vendor fees are $400. This includes 1 admission respective and 1 employee. Any additional staff passes required are at a discounted price of $100 per person (plus taxes). Merchandise Vendors receive the option to purchase 2 more passes at the discounted price. Any additional staff passes can be purchased as regular admission tickets through our website. 

  • If you are accepted to vend at Wicked Woods Music Festival, you will receive an email from our vendor team with a contract and a link to pay your vendor fee. The contract and vendor fee must be returned to us and paid within 7 days. 

ARRIVAL TIMES AND HOURS OF OPERATION

  • Vendor arrival times: 9:00am - 11:59pm Wednesday, September 11th, 2019. Anyone arriving outside of these times needs to have pre arranged an arrival time with the vendor coordinator. 

  • All Vendors must be setup and operational by 12:00pm Thursday, September 12th, 2019.

  • Merchandise Vendors are not to be torn down until after 2:00pm Monday, September 16th, 2019.

  • Food Vendors are expected to be open and operational until Tuesday morning, September 17th, 2019.

  • All vendors will need to supply a schedule of operation and a schedule for staff upon acceptance. 

  • We ask that the festival grounds be exited by Tuesday, September 17th, 2019, no later than 5pm.

SET UP & STRUCTURE

  • Your placement in our vendor village will be determined and at the discretion of our Vendor Team. 

  • Absolutely no setup prior to contact with vendor coordinator. You will be able to find vendor coordinator at the HR tent, if not in vendor village. 

  • All structures are to appear professional and clean at all times. You must provide your own lighting, table, racks, extension cords, etc. 

  • Ideal structures: 10x10, 10x20, 10x30 

  • Each shelter is to be staked down on each corner with a stake driven no less 18" into the ground. Must be prepared for wind and any weather conditions. Any protruding stakes/sharp objects/tripping hazards are to be covered and marked with fluorescent tape/paint/tennis balls. 

  • Any structures and setup failing to pass inspection will be given a 3 hour window to remedy any issues before being asked to dismantle the structure. 

MERCHANDISE VENDOR POWER & WATER

  • Power will be provided in the form of one or two 20Amp 120Volt circuit in a regular 3-prong outlet. If you require additional power or any non-standard power equipment, please stat this in your application. 

  • You are required to bring any additional extension cords and power bars to accommodate your site. We recommend 200ft of cord. 

  • Potable water is supplied via a pressurized garden hose. 

FOOD VENDOR POWER & WATER​

  • Please state your power needs with as much detail as possible in your application. 

  • We will provide a 30 Amp 220 Volt twist lock connection along with a 15 Amp 110 Volt circuit per food vendor. 

  • Potable water is supplied via a pressurized garden hose. 

  • Grey water disposal tanks are also available. 

  • There will be no float change provided be the festival for vendors. 

  • You are responsible for all needed extension cords, water hoses (100ft of potable water hose recommended), electrical adapters, hose splitters (highly recommended) as well as properly dealing with your grey water. 

ADDITIONAL INFORMATION

  • All food vendors will be required to fill out all health inspection forms and submitted no later than 2 weeks before festival start date. 

  • All vendors will be required to pay an environment deposit of $200 before arrival. It is the Vendors responsibility to thoroughly clean up their area before leaving grounds. All grey water disposed properly. Garbage and waste brought to the garbage bins. If the area passes inspection at end of festival, your environment deposit will be returned to you within one week of closing day.  

ACCEPTANCE AND TERMS

  • Vendors and all of its subcontractors, employees, and volunteers hereby agree that Wicked Woods Music Festival ltd and any of its subcontractors, employees, and volunteers will not be held liable for any problems, damages, losses, accidents, deaths, or injuries that may occur at the festival. 

  • Any violation of this contract will be considered grounds for cancellation of this agreement. 

  • Wicked Woods Music Festival ltd reserves the right to cancel this agreement at any time.

2020 Wicked Woods Music Festival LTD